Kaslu Work
EN

A rostering app for pubs, from the cellar to the gaming room.

A pub is several businesses under one roof: the public bar, the bistro, the gaming room, the bottle shop and the function room. Kaslu Work rosters each one as its own section, checks every clock-in against the venue’s boundary, and keeps working when there’s no signal in the cellar.

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Join the waitlist. The first pub group is being set up with the team.

Kaslu Work staff app on an iPhone: tonight's shift, a large Clock in button, and a confirmation that the staff member is on site.

Roster the pub by room, not by name.

Most rostering apps give you a list of people and a list of shifts. A pub manager thinks in rooms: who’s on the public bar, who’s covering gaming until close, whether the bistro has a second chef for Sunday lunch. Kaslu Work lays the roster out that way.

  • Sections you name. Bar, bistro, kitchen, gaming, bottle shop, functions. Each gets its own roster, laid out by the hour, so you can see who’s on in each room before you publish, not at 7pm on Friday.
  • Trading hours for each day. A pub that trades until 1am on Saturday and shuts at 10pm on Sunday gets both, so each day is rostered against the hours you’re actually open.
  • Copy last week. Most weeks look like the one before. Copy it, fix what changed, and publish. Everyone on it gets an email.
  • Availability that warns you. Staff mark the days they can work, and the roster warns you before you book someone who said they can’t.
A Friday roster laid out by room: public bar, bistro, kitchen, gaming and bottle shop, with nobody on gaming from 11pm to close, and the roster emailed to the team.

Clock-ins checked against the venue.

Pubs give a clock-in more ways to go wrong than most venues do. The building is big, people start in the cellar or out the back, and there’s a car park where someone could tap Clock in before they walk through the door.

  • A boundary you draw. Draw it on the map around the building, the beer garden and the staff entrance. A clock-in from inside it is accepted. One from just outside is flagged for a manager to review, and one from further away is refused.
  • Works in the cellar. Clock-ins made with no signal are saved on the phone with the time they happened, and sent when the phone reconnects.
  • Location only at the tap. Kaslu Work reads a phone’s location when someone clocks in, clocks out or takes a break, and at no other time. It doesn’t follow staff around the pub or home.
  • A record of every change. Worked hours sit next to rostered hours, and any change a manager makes is recorded along with who made it.
A map of a pub with its clock-in boundary drawn around the building. A clock-in inside the boundary is accepted; one from the car park is flagged or refused.

Shift swaps without the ring-around.

Someone can’t make Saturday night. In most pubs that means the duty manager texting down the staff list until somebody says yes.

  • Staff swap between themselves. A staff member proposes a swap with someone else and a manager approves it.
  • Shared to the staff group chat. Send the roster to the pub’s WhatsApp group straight from Kaslu Work, or download it as a CSV.
A shift swap in three steps: Mia can’t make Saturday and asks Sam to swap, Sam takes the shift, and the manager approves it with one tap.

More than one hotel in the group?

Each pub keeps its own settings: its own boundary, sections, trading hours, rounding and wage budget. Every venue sits in one account, and a manager can be limited to the pubs they run.

Head office above three venues, each with its own trading hours, sections and clock-in boundary: a pub, a café and a function venue.
  • The hospitality rostering appEverything Kaslu Work does, and how it works.
  • Free roster templateA free weekly roster template for Australian pubs, restaurants and cafés. Download it for Excel or Google Sheets, or print the PDF. No sign-up, no email.
  • Multi-venue groupsRoster every venue in the group from one account, with each venue set up its own way: trading hours, sections, rounding, wage budget and clock-in boundary.
  • RestaurantsRoster the floor, bar and kitchen as separate sections, check who’s on for Saturday service before you publish, and check every clock-in against the venue.
  • Deputy alternativeDeputy and Kaslu Work compared for Australian hospitality: what each does, where Deputy is the better fit, and why multi-venue groups look at Kaslu Work.
  • Tanda alternativeWeighing up a Tanda alternative? What to look for in a rostering app for Australian hospitality, and an honest look at where Kaslu Work fits and where it doesn’t.
  • How to roster a pub for a busy Friday nightA Friday night roster only works if it matches the shift you're actually running. Here's the structure I'd use: sections, peaks, overlap, and the checks before you publish.
  • Geofenced clock-in for hospitality venues: how it works and how to set it upA geofence tells you where a phone was when someone tapped Clock in. Here's what that proves, what it doesn't, and how to draw a boundary that fits the way your venue actually starts a shift.

Questions

Will the geofence work for a big hotel with a beer garden?

Yes. You draw the boundary yourself, so it can take in the beer garden, the staff entrance and the loading dock. A clock-in from just outside with a weak signal is flagged for a manager. One from further away is refused.

Can I roster the gaming room separately from the bar?

Yes. Gaming is a section like any other, with its own roster by the hour, so you can see who’s covering it through to close.

Does Kaslu Work calculate award rates or run payroll?

It costs every rostered shift under the Hospitality (MA000009) and Restaurant (MA000119) awards, with weekend, evening, public holiday and casual rates, so you see the wage cost before you publish. It doesn’t run payroll: Kaslu Work records the hours your staff actually work, managers review and correct them, and your payroll software pays them. Worked hours export to CSV today. Direct connections to Xero, MYOB and Employment Hero / KeyPay aren’t built yet.

Do staff need to download an app?

Not during early access. Staff clock in from their phone’s browser, signed in with a code we email them, so there’s no password to forget. Or they pick their name on a venue tablet and enter a code. The staff app for iPhone and Android isn’t in the App Store or Google Play yet. Managers use any browser.

When can we start using it?

Kaslu Work has a waitlist, and the first pub group is being set up with the team. Join the waitlist and we’ll email you when there’s room for your venue.

Get Kaslu Work for your venue.

Tell us about your venues and the software you use, and we’ll let you know when there’s room for your team.

We only use your details to tell you about Kaslu Work. Privacy policy