Kaslu Work
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Cost the roster before you publish it.

Rostering and clock-in for Australian pubs, restaurants and cafés. Every shift is priced under the award, and clock-ins are checked against the venue’s boundary.

We only use your details to tell you about Kaslu Work. Privacy policy

Free to join, no card. We set each venue up with you.

Kaslu Work staff app on an iPhone, opening: the Kaslu Work logo on a black launch screen.

Off-the-shelf rostering makes every venue run the same way.

  • Your pub, your café and your function venue all run differently, but the software treats them as one.
  • Shifts still get posted in the group chat, and the chat never quite matches the roster.
  • A clock-in from the car park, or a mate clocking in for a mate, gets paid like any other hour.
  • Hours are typed into the accounting software by hand, every pay run.
A staff group chat where Tom offers to take Mia’s Saturday bar shift, beside a roster that still says Mia, and the duty manager asking who’s actually on.

One roster, on the manager’s screen and every staff phone.

Managers see tonight at every venue on the dashboard and build the roster there. Staff see their shift and clock in from their phone, and each clock-in is checked against the venue’s boundary.

The Kaslu Work manager dashboard, showing tonight across four venues: who is on now at each, 700.5 hours and A$25,949 rostered this week against a A$32,900 budget, two shifts still open at the weekend, and a held clock-in, two swaps and a leave request waiting for the manager.
Manager dashboard, in any browser
Kaslu Work staff app on an iPhone: tonight's shift at Bar Rosa and a Clock in button, with the staff member confirmed on site.
Staff app on iPhone

See the roster do the work.

The parts of a roster that used to take a spreadsheet and a phone call, in four steps on one screen.

The Kaslu Work roster for The Oxford Hotel: the bar section as a grid of people by day, with each shift’s times, each person’s hours and cost, and the four steps from last week to publish.
The roster on one grid. People down the side by section, days across. Every shift carries its cost and any problem it has, and the four steps along the top take you from last week to published.

Set it up the way each venue actually runs.

Every venue in the group gets its own hours, sections and settings. You decide how time is rounded, what each venue’s wage budget is, and how close someone has to be to clock in. Every venue sits in one account.

  • Trading hours per venue. Each venue’s opening hours for each day, so you roster against the hours you’re open.
  • Your sections. Bar, floor, kitchen, gaming, functions: the roster is laid out by the places you staff.
  • Rounding you choose. Owners set how clock-ins round, from the settings page.
  • Managers per venue. Limit a manager to the venues they run.
  • A boundary for every venue. Draw it on the map. Inside it a clock-in is accepted, just outside it is flagged for a manager, and further out it is refused.
  • Staff availability. Staff say which days they can work, and the roster warns before you book them anyway.
The Oxford Venue settings
Trading hours
Mon–Thu 11:00–23:00, Fri–Sat 11:00–01:00, Sun 11:00–22:00
Sections
BarFloorKitchenGaming
Rounding
Nearest 5 minutes
Shift swaps
Manager approves
Clock-in boundary
Drawn around the building
Share rosters to
The Oxford crew (WhatsApp)
The Oxford crewGroup, 24 members
Dee, venue managerNext week’s roster is out.
Bar: Mia, Tom, Ana
Floor: Priya, Jack
Kitchen: Luca, Sam
You’ve all got an email with your shifts.16:02
MiaCan’t do Sat, asked Tom to swap in Kaslu16:40
approved, thanks both16:41

Works with the tools your team already uses.

Your staff live in the group chat, and your books live in payroll and accounting software. Kaslu Work meets them there.

  • WhatsApp. Share a roster to the team’s group chat straight from Kaslu Work.
  • Email. Staff get an email when a roster is published or one of their shifts changes.
  • CSV and Excel. Worked hours to CSV for your payroll software, and reports by venue, person and attendance.
  • Xero, MYOB and Employment Hero / KeyPay. Worked hours sent straight to payroll, instead of imported from a CSV. Coming

Using something else? Tell us when you join the waitlist. The integrations people ask for are the ones we build first.

No passwords to forget. Just an email and a code.

Staff sign in with the email address their manager has for them, then type the code we email them. Managers sign in the same way on the web.

Everything a venue needs on a Friday night.

The roster on one grid
People down the side, grouped by section, with the days across. Start from last week, drag shifts where they go, and publish. Everyone on it gets an email.
Costed under the award
Each venue carries its award and each person their rate, so every shift is priced with weekend, evening and public holiday penalties before you publish.
Checked before it goes out
Publishing stops while a casual is rostered under two hours or someone lacks the section’s card, and warns on short rest, a missed meal break and anyone over 38 hours.
Open shifts, filled with reasons
Fill suggests someone for each open shift, ranked by who’s free, carded, under 38 hours and cheapest, and says why. Change any pick, or leave it open.
Geofenced clock-in
Inside the boundary, a clock-in is accepted. A weak fix just outside it, or a mocked location, is flagged for a manager. Further away, it is refused. Time and attendance
Swaps and leave
Staff ask a teammate to swap or request leave from their phone. You approve, and nobody has to ring around.
Hours you can trust
Worked hours come from the clock, next to what was rostered. Every manager change is recorded with a reason, and worked hours export to CSV.
Works without signal
Clock-ins made in the cool room or the basement are saved on the phone and sync when it reconnects.

One system, three jobs.

Kaslu Work does something different depending on who’s holding it.

  • Owners and operations managers

    Every venue in one account, each running on the settings you gave it, with reports by venue. Limit each manager to the venues they run.

  • Venue and duty managers

    Start the week from last week’s roster, fill it with people who said they’re available, approve swaps and leave, and check the hours from a browser.

  • Staff

    Their own phone, with no password to remember. They see their shifts, ask a teammate to swap, request leave, and clock in when they get there.

Smaller than the big platforms, on purpose.

The big workforce platforms are built for every industry at once. Kaslu Work is a small Australian team building for hospitality groups only, and that changes what you get.

  • Built for one industry

    Hospitality awards, sections, late closes and casual minimums are the whole product. Nothing in it was designed for a warehouse or a clinic.

  • You talk to the people building it

    Setup is a call with us. Ask for something and you hear back from the person who would build it, and the integrations venues ask for are the ones we build first.

  • A roster that shows its work

    Every pick Fill makes says why, every shift shows its cost, and every change to a shift says who made it.

  • Set up with you, venue by venue

    We set each venue up with you: sections, trading hours, clock-in boundaries and staff.

Need payroll, HR and onboarding in one tool today? A big platform will suit you better, and our comparisons with Deputy and Tanda say where.

  • VinnyFounder, Lead Full Stack Software Engineer
  • RenesCo-founder, Full Stack Software Engineer
  • HugoBusiness Development Specialist
  • LibbyMarketing Specialist
The whole team. Who we are

Built for the way your venue runs.

  • Rostering for pubs and hotelsRoster the bar, bistro, gaming room and bottle shop as separate sections, with clock-ins checked against the venue and an app that keeps working in the cellar.
  • Rostering for restaurantsRoster the floor, bar and kitchen as separate sections, check who’s on for Saturday service before you publish, and check every clock-in against the venue.
  • Rostering for cafésRosters for early opens, weekend rushes and a team of casuals. Staff clock in on their phone or the café tablet once they’re there, and swap shifts without a text chain.
  • Rostering for multi-venue groupsRoster every venue in the group from one account, with each venue set up its own way: trading hours, sections, rounding, wage budget and clock-in boundary.
  • Free roster templateA free weekly roster template for Australian pubs, restaurants and cafés. Download it for Excel or Google Sheets, or print the PDF. No sign-up, no email.
  • Compare Kaslu WorkHow Kaslu Work compares with Deputy and Tanda, including where they’re the better fit.

Up and running before next week’s roster.

  1. Add your venues

    Draw each venue’s boundary, set its trading hours and sections, and invite the team.

  2. Build and publish the roster

    Copy last week, let Fill suggest people for the gaps, fix what the checks flag, and publish. Everyone on it gets an email.

  3. Staff clock in; you check the hours

    Review anything flagged, correct what needs it, then export worked hours for payroll.

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Questions

Who is Kaslu Work for?

Hospitality groups and venues in Australia (pubs, bars, restaurants, cafés and function venues) that want control over how their staff’s hours are rostered, recorded and paid.

Can I set it up differently for each venue?

Yes. Each venue has its own trading hours, sections, clock-in boundary, wage budget and settings, and you choose how hours round and which venues each manager can see. Every venue sits in one account.

Can we share the roster to our WhatsApp group?

Yes. Share a roster to your team’s WhatsApp group straight from Kaslu Work. Staff also get an email when a roster is published or one of their shifts changes.

Which accounting and payroll software will it connect to?

Worked hours export to CSV for your payroll software today. Direct connections to Xero, MYOB and Employment Hero / KeyPay are planned but not built yet. Tell us what you use when you join the waitlist.

How does geofenced clock-in work?

You draw a boundary around each venue. When someone clocks in on their phone, Kaslu Work checks where they are. Inside the boundary, the clock-in is accepted. A weak signal just outside it, or a mocked location, is flagged for a manager to review. Further away, it is refused.

Do you track staff location all the time?

No. Location is checked at the moment someone clocks in, clocks out or takes a break, and at no other time.

What if there is no signal in the cool room or the basement?

Clock-ins are saved on the phone and sent when it reconnects, with the time and place they actually happened.

Do my staff need to download an app?

Not during early access. Staff clock in from their phone’s browser, signed in with a code we email them, so there’s no password to forget. Or they pick their name on a venue tablet and enter a code. The staff app for iPhone and Android isn’t in the App Store or Google Play yet. Managers use any browser.

Does it work out award rates?

For the roster, yes. Each venue carries its award and each person their rate, so every shift is costed under the Hospitality (MA000009) or Restaurant (MA000119) award with weekend, evening, public holiday and casual rates before you publish. Super, overtime and allowances aren’t included, and pay itself is worked out in your payroll software.

Does it run payroll?

No. Kaslu Work records the hours your staff actually work, and managers review and correct them. Your payroll or accounting software pays them.

When can I start using it?

Kaslu Work has a waitlist. The first pub group is being set up with the team. Join the waitlist and we will email you when there’s room for your venue.

Get Kaslu Work for your venue.

Leave your email and we’ll tell you when there’s room for your group. Then we set it up with you: your sections, trading hours, clock-in boundaries and staff.

We only use your details to tell you about Kaslu Work. Privacy policy

Join the waitlist and we’ll email you when there’s room for your venue.