Kaslu Work
EN

A rostering app for cafés, from the 6am open to the weekend rush.

Cafés run on early starts, short shifts and a team that’s mostly casuals and students with timetables that change every semester. Kaslu Work emails everyone their shifts when the roster’s published, lets staff propose swaps for you to approve, and checks each clock-in against the café’s boundary.

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Join the waitlist. The first pub group is being set up with the team.

Kaslu Work staff app on an iPhone: tonight's shift, a large Clock in button, and a confirmation that the staff member is on site.

A roster done in minutes, not on Sunday night.

Most café rosters are last week’s with a few changes. Kaslu Work is built around that.

  • Copy last week. Start from last week’s roster, move the shifts that changed, and publish.
  • Sections for the way you work. Coffee, counter, kitchen: name the sections your café actually uses, and roster each one on its own.
  • Availability that keeps up. Staff update the days they can work when their timetable changes, and the roster warns you before you book someone who can’t.
  • Everyone told at once. Publish and every staff member gets an email with their shifts. No photo of the roster in the group chat.
Last week’s café roster copied into this week, with one change on Saturday highlighted.

Swaps that sort themselves out.

In a café, the owner often ends up as the person everyone texts when they can’t make a shift.

  • Staff swap between themselves. A staff member proposes a swap with someone else and you approve it.
  • Shared to your staff group chat. Send the roster to the café’s WhatsApp group straight from Kaslu Work.
A shift swap in three steps: Mia can’t make Saturday and asks Sam to swap, Sam takes the shift, and the manager approves it with one tap.

Clock-in on a phone or the café tablet.

Some cafés clock staff in on a tablet by the register. Others would rather each person used their own phone. Kaslu Work does both.

  • Each person’s own phone. Staff clock in from their phone’s browser, signed in under their own login with a code we email them.
  • Or the café tablet. Staff pick their name on the venue tablet and enter their code.
  • Only at the café. Draw a boundary around the café. A clock-in from outside it is held for you to review.
  • Location only at the tap. The app reads location when someone clocks in or out, and at no other time.
A map of a pub with its clock-in boundary drawn around the building. A clock-in inside the boundary is accepted; one from the car park is flagged or refused.

Opening a second café?

Each café gets its own trading hours, sections, boundary and settings, and both sit in one account. Kaslu Work is built for groups, so it’s ready for the second site when you are.

Head office above three venues, each with its own trading hours, sections and clock-in boundary: a pub, a café and a function venue.
  • The hospitality rostering appEverything Kaslu Work does, and how it works.
  • Free roster templateA free weekly roster template for Australian pubs, restaurants and cafés. Download it for Excel or Google Sheets, or print the PDF. No sign-up, no email.
  • RestaurantsRoster the floor, bar and kitchen as separate sections, check who’s on for Saturday service before you publish, and check every clock-in against the venue.
  • Multi-venue groupsRoster every venue in the group from one account, with each venue set up its own way: trading hours, sections, rounding, wage budget and clock-in boundary.
  • Deputy alternativeDeputy and Kaslu Work compared for Australian hospitality: what each does, where Deputy is the better fit, and why multi-venue groups look at Kaslu Work.
  • Tanda alternativeWeighing up a Tanda alternative? What to look for in a rostering app for Australian hospitality, and an honest look at where Kaslu Work fits and where it doesn’t.
  • Geofenced clock-in for hospitality venues: how it works and how to set it upA geofence tells you where a phone was when someone tapped Clock in. Here's what that proves, what it doesn't, and how to draw a boundary that fits the way your venue actually starts a shift.

Questions

Is Kaslu Work worth it for a single café?

It works for one venue: rosters, swaps, geofenced clock-in and worked hours are all there. It’s built with hospitality groups in mind, so if you open a second café later, nothing about your setup has to change.

Can staff clock in on a shared tablet instead?

Yes. Set up a venue tablet and staff pick their name and enter a code. They can also clock in from their own phone, signed in under their own login.

Does Kaslu Work calculate award rates or run payroll?

It costs every rostered shift under the Hospitality (MA000009) and Restaurant (MA000119) awards, with weekend, evening, public holiday and casual rates, so you see the wage cost before you publish. It doesn’t run payroll: Kaslu Work records the hours your staff actually work, managers review and correct them, and your payroll software pays them. Worked hours export to CSV today. Direct connections to Xero, MYOB and Employment Hero / KeyPay aren’t built yet.

When can we start using it?

Kaslu Work has a waitlist, and the first pub group is being set up with the team. Join the waitlist and we’ll email you when there’s room for your venue.

Get Kaslu Work for your venue.

Tell us about your venues and the software you use, and we’ll let you know when there’s room for your team.

We only use your details to tell you about Kaslu Work. Privacy policy